TRAVERSE Global v11.1

Statements

Use the Statements function to build a financial statement template, specifying the content and layout for the financial statement.

When you delete statements, only the heading, footer, and formatting information of the statements are deleted; the underlying layout and contents IDs are not deleted. Although you can rebuild a statement, make sure that you do not need it before you delete it. You must delete statements that use statement layout or statement contents IDs before you can delete the statement layout or statement contents IDs used for those statements.

ClosedCreating a Statement
  1. Click the New button, on the toolbar, to open a blank statement record.
  2. Enter a new statement ID in the Statement ID field.
    Note: To copy statement information from a similar record for a new statement record, select the existing statement record from the Copy From field.
  3. Enter a name for the statement in the Name field.
  4. Select a content ID to use for the statement's rows from the Content ID field.
  5. Select a layout ID to use for the statement's columns from the Layout ID field.
  6. Enter the headings you want to print on the statement in the Heading section. See Print Time Inserts for information about inserting current data into headings, for example, printing the period beginning and ending dates.
  7. Enter the footers you want to print on the statement in the Footer section. See Print Time Inserts for information about inserting current data into footings, for example, printing the period beginning and ending dates.
  8. In the No. of lines after section, enter the number of blank lines you want to appear after the Heading and the Footer. It is usually a good idea to enter 2 or more blank lines for the heading to separate your statement heading from the column headings.
  9. Mark the Page No. check box to include page numbers on the statements.
  10. Mark the Allow Shift check box, if applicable, to allow shifting statement columns. This will activate the CR and CL lines set up in the Statement Contents.

    NOTE: When this option is selected, the width of the statement will be increased by the number of characters being shifted to the right. This may cause your statement to be too wide for the paper, even though the width of the layout is within the margins of the paper size and orientation selected. When you allow shifting, numeric columns are shifted by the amount specified in the Statement Contents.

  11. Select the Margin (in inches) for each of the 4 sides of your paper for your statement. Enter the values or use the up and down arrow buttons to scroll the numbers up or down.
  12. Select the paper size for the statements from the Paper Size field. The valid paper sizes are 8.5 x 11, 8.5 x 14, 8.5 x 22, A4, and 11 x 17.
  13. Select the orientation when printing the statement from the Orientation section. The width of the statement will determine which orientation you need to use. The statement layout you selected will determine the width of your statement. The width of the statement must be 1 inch smaller than the width of the paper to allow for a half inch margin on each side.
  14. If you use multicurrency, select an active currency to use for statements from  the Report Currency field.
  15. Click the Save button, on the toolbar, to save the new statement.
ClosedEditing a Statement
  1. Select a statement record to edit from the Statement ID field.
  2. Edit the fields as necessary.
  3. Click the Save button, on the toolbar, to save any changes made to the statement record.
ClosedDeleting a Statement
  1. Select the statement record to delete from the Statement ID field.
  2. Click the Delete button, on the toolbar, to delete the selected statement record.
  3. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.
ClosedProduce a Statement Contents List

Use the Statement Contents List function to produce a list of defined statement contents.